Renewing Your Ukrainian Passport While Living in Poland — A Step-by-Step Guide
Your Ukrainian passport is about to expire — or has already expired? You don't have to travel back to Ukraine to renew it. You can apply for a new biometric passport at any Ukrainian General Consulate in Poland. Here's how.
Where Can You Renew Your Ukrainian Passport in Poland?
Ukraine has five General Consulates in Poland:
- Warsaw — ul. Szturmowa 1/3
- Kraków — ul. Staszica 7
- Gdańsk — ul. Tkacka 7/8
- Wrocław — ul. Jedności Narodowej 63
- Lublin — ul. Lipowa 11
Choose the consulate closest to where you live. Due to high demand, appointment slots are often booked up weeks or months in advance — register as early as possible.
How to Book an Appointment
- Visit the relevant consulate's website or booking portal
- Select the service: "Biometric passport" or "Foreign passport"
- Choose an available date and fill in the registration form
- You will receive a confirmation by email or SMS
Tip: Availability can be very limited, especially in Warsaw. Check the website regularly — slots appear when other applicants cancel.
What Documents Do You Need?
- Your old passport (even if expired) — original
- Completed passport application form — available at the consulate or for download from its website
- Biometric photo — 3.5 × 4.5 cm, white background, no head covering; the consulate can take the photo for an additional fee
- Proof of consular fee payment — usually card payment at the consulate or a bank transfer before the appointment
- Document proving your stay in Poland — e.g. temporary residence card, visa, or residence registration certificate
If your personal data has changed (e.g. name change after marriage) or you have lost your old passport, additional documents are required. Check the current requirements on the consulate's website before your visit.
How Much Does It Cost?
The consular fee for a biometric passport is usually 100–200 PLN (or the equivalent in hryvnias or euros — depending on the consulate). Check the current fee on the consulate's website before your appointment, as fees can change.
How Long Does It Take?
- Standard processing: 30–60 business days (approximately 2–3 months)
- Expedited processing: 10–20 business days — usually available for a higher fee, but not always offered
If you have an urgent need (for example, your residence card is tied to a passport that is expiring), mention this to the consular officer at your appointment — they may be able to expedite your application.
Does My Polish Residence Card Stay Valid If My Passport Expires?
Yes — your Polish temporary residence card (karta czasowego pobytu) remains valid independently of your passport's expiry date. However, you will typically need a valid passport for international travel and identity verification. If your passport has expired while you are waiting for your residence permit extension, inform the immigration office (Urząd ds. Cudzoziemców) about the situation.
What If My Passport Is Lost or Stolen?
- Report the loss or theft at the nearest police station and obtain a written report (protokół) — you will need it at the consulate
- Contact the Ukrainian Consulate and book an urgent appointment
- The consulate can issue a temporary travel document (laissez-passer) to travel back to Ukraine if urgently needed
Step-by-Step Summary
- Book an appointment at the nearest Ukrainian Consulate as early as possible
- Prepare your documents — old passport, photo, application form, proof of fee payment
- Attend your appointment — the consular officer will take your fingerprints and biometric photo
- Wait for your passport to be ready (30–60 business days for standard processing)
- Collect your passport in person or through an authorised representative
Working in Poland and have questions about your documents or rights? Nexflow supports its workers every step of the way — get in touch with us.